Speaker FAQ’s

When and where is this event taking place? How do I get there?

  • 13 – 14 March, Telford International Centre, UK
    • 13 March 2024: 10.00am – 4.00pm
    • 14 March 2024: 10.00am – 3.00pm
  • Venue Address: Hall 1, Telford International Centre, International Way, Telford, Shropshire, TF3 4JH
  • For travel advice, please click HERE

I am driving to the venue – where can I park and what is the cost?

  • There is plenty of parking onsite at the venue
  • Parking is complimentary for Speakers/ VIP’s
  • Speakers/ VIP’s MUST display THIS PASS (link coming soon) in their vehicle window at all times to gain entry to the car parks

Who is my main point of contact when I arrive?

  • Max Lewington, Conference Producer
  • Please ensure you have confirmed your mobile number (or that of a member of staff who is accompanying you) prior to the event, just in case we need to contact you onsite
  • Your mobile number is for our production purposes only and will NOT be shared/ passed on to third parties

When should I arrive and where do I go?

  • Please check-in at the Speaker Room no later than 1 HOUR prior to the start of your session
  • This room (Ryton Suite) is accessible from the concourse outside Hall 1
  • Upon arrival, if you have not already pre-printed your speaker badge at home, please do so at one of the badge collection counters in the Hall 1 foyer
  • Arriving well in advance of your session will allow time for you to meet with the production team/ onsite technicians to review your final presentation file and familiarise yourself with the theatre and AV set-up. We want to make sure you are 100% comfortable when you step on stage!
  • The Speaker Room will be at your disposal for the duration of the event. There will be technical support, refreshments and meeting facilities

Where is my session taking place?

  • Both conference theatres are in Hall 1
    • Theatre 1 is at the front of Hall 1
    • Theatre 2 is at the rear of Hall 1
    • Theatre 3 is at the front of Hall 2
    • To view the theatre locations, please click HERE

Where can I view the conference agenda?

  • To view the conference agenda, please click HERE

Do I need to pre-register as a speaker?

  • NO – we will take care of this for you!
  • We will email your badge to you prior to the event – we kindly ask you print it prior to arrival to fast track your entry and minimise queuing onsite
  • Alternatively, please visit one of the badge collection counters in the Hall 1 foyer when you arrive; one of the team will be happy to print it for you

What sort of set-up can I expect in my theatre?

  • Our three-track conference is free-to-attend, taking place in theatres on the show floor
  • These theatres are open, allowing attendees to drop in and out of sessions at their leisure, without disrupting proceedings
  • Session Moderators will be responsible for welcoming attendees, introducing speakers/ panel discussions, keeping sessions running to schedule and assisting with Q&A portions of the program
  • The technicians in the theatres will be responsible for launching your presentation for you. You will then take control of your file, advancing slides with a wireless presenter/ clicker
  • At the lectern you will be able to view any notes that are incorporated into your presentation file (these notes will not be visible to the audience or to the other panellists on-stage)
  • You will be equipped with a lavalier microphone; no gooseneck or handheld microphones will be available
  • Panel discussions will take place on-stage in comfortable armchairs with individual water tables (NOT at a traditional panel desk)
  • Please take the seating formation on-stage (i.e. no desk in front of you) into consideration when choosing what to wear. It would be also be helpful if you could incorporate a belt into your outfit if possible, to attach your mic-pack to
  • There will be a countdown timer positioned to be clearly visible from the lectern and seating area on-stage, to help speakers adhere allocated talk/ discussion/ Q&A times
  • There will be a large comfort monitor positioned to be visible at the panel discussion area on-stage, so those seated can easily view slides being presented
  • Individual waters will be readily available to you – don’t forget to take yours with you when you go to the lectern to speak!

Will my presentation file be made available to conference attendees?

  • Final presentation files will be made available to attendees in PDF format on our website, post event
  • If you wish to opt out of your file being included in our proceedings, please email: max.lewington@event-partners.com
  • Speakers presenting sensitive/ confidential content may wish to provide us with an alternative proceedings file with this content removed
  • Speakers supporting their speaking opportunity with a simplified presentation file, may wish to provide us with a more in-depth/ annotated proceedings version
  • Alternative/ supporting conference proceedings files must be provided no later than 27 February 2024

Will the conference be photographed/ videoed? Will audio be recorded?

  • We will capture conference audio, to be shared as part of our post-event conference proceedings
  • We may capture some conference session photographs/ video in order to create promotional materials for future marketing activities
  • If you wish to opt out of either/ both of the above, please email: max.lewington@event-partners.com

Have you secured any preferential rates at nearby hotels?

  • Please click HERE to book one of our partner hotels where we have secured preferential rates for our attendees
  • The HQ hotel for this event is the HOLIDAY INN TELFORD IRONBRIDGE

How will my data be handled?

  • By confirming to speak/participate at these events you are providing consent to add your details to our database and for us to contact you in connection with these and other related events
  • For further information on how your data will be used, please view our privacy policy