Please ensure you have confirmed your mobile number (or that of a member of staff who is accompanying you) prior to the event, just in case we need to contact you onsite
Your mobile number is for our production purposes only and will NOT be shared/ passed on to third parties
When should I arrive and where do I go?
Please check-in at the Speaker Room no later than 1 HOUR prior to the start of your session
This room (Ryton Suite) is accessible from the concourse outside Hall 1
Upon arrival, if you have not already pre-printed your speaker badge at home, please do so at one of the badge collection counters in the Hall 1 foyer
Arriving well in advance of your session will allow time for you to meet with the production team/ onsite technicians to review your final presentation file and familiarise yourself with the theatre and AV set-up. We want to make sure you are 100% comfortable when you step on stage!
The Speaker Room will be at your disposal for the duration of the event. There will be technical support, refreshments and meeting facilities
We will email your badge to you prior to the event – we kindly ask you print it prior to arrival to fast track your entry and minimise queuing onsite
Alternatively, please visit one of the badge collection counters in the Hall 1 foyer when you arrive; one of the team will be happy to print it for you
What sort of set-up can I expect in my theatre?
Our three-track conference is free-to-attend, taking place in theatres on the show floor
These theatres are open, allowing attendees to drop in and out of sessions at their leisure, without disrupting proceedings
Session Moderators will be responsible for welcoming attendees, introducing speakers/ panel discussions, keeping sessions running to schedule and assisting with Q&A portions of the program
The technicians in the theatres will be responsible for launching your presentation for you. You will then take control of your file, advancing slides with a wireless presenter/ clicker
At the lectern you will be able to view any notes that are incorporated into your presentation file (these notes will not be visible to the audience or to the other panellists on-stage)
You will be equipped with a lavalier microphone; no gooseneck or handheld microphones will be available
Panel discussions will take place on-stage in comfortable armchairs with individual water tables (NOT at a traditional panel desk)
Please take the seating formation on-stage (i.e. no desk in front of you) into consideration when choosing what to wear. It would be also be helpful if you could incorporate a belt into your outfit if possible, to attach your mic-pack to
There will be a countdown timer positioned to be clearly visible from the lectern and seating area on-stage, to help speakers adhere allocated talk/ discussion/ Q&A times
There will be a large comfort monitor positioned to be visible at the panel discussion area on-stage, so those seated can easily view slides being presented
Individual waters will be readily available to you – don’t forget to take yours with you when you go to the lectern to speak!
Will my presentation file be made available to conference attendees?
Final presentation files will be made available to attendees in PDF format on our website, post event